© 2017 Running Abroad

Owned by Toulouse Running Connexion - Association Loi 1901

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REGISTRATION

WANT TO JOIN THE ADVENTURE ?

The button below is a link that will take you to our registration platform partner, Campdoc. 

Campdoc.com is a reputable and trusted site that handles registrations for hundreds of camps all around the world. It is part of the American Camp Association and is the leading registration site & electronic health record system for camps. We have chosen them to provide a great deal of assurance to our clients that all payments and personal information is completely safe using their secured website.

Please e-mail us with any questions you may have at Julien@runningabroad.org

What you will find under the online registration on Campdoc.com as your first step:

STEP 1 - Register

  • Fill out your Contact information. 

  • Payment: Full payment isn't due until June 1st 2020. Please reach out to us to get your discount code! To get the discounted early bird price, you only need to pay the down payment. You can pay the rest later. 

  • Discount: If you are an early bird and register by November 30th, you will get a $1,000 discount. Please reach out to us at Julien@runningabroad.org to get the discount code! 

  • Cancellation & Medical insurance option (Check it out here). This is entirely optional and you can add this at a later date should you choose. That being said, we strongly suggest getting a medical travel insurance to cover any medical expenses you may incur while in France (see travel/medical insurance section below) but feel free to check with your healthcare provider to see if they have something better. This is just to give you an option. 

  • Down payment of $150: The down payment is to reserve your spot. While you can wait until June 1st 2020 to pay for the camp, the down payment is required so that we know you are serious about this. 

Someone will contact you within 48 hours of registration to discuss next steps and answer any questions you may have.

Once the eligibility of the camper is verified and the down payment is made, we will ask you for the following additional information. Those info can wait until June 1st 2020. 

STEP 2- Fill out your profile

  • Signature of Waivers and Releases 

  • Dietary requirements/restrictions

  • Allergies

  • Any medications needed - dosage and way of administration

  • Health or special accommodation requirements

  • Medical History, including any conditions or symptoms of which we must be made aware

  • Fill out the questionnaire 

STEP 3- Flights

  • The actual first day of the camp is on Saturday, July 18th. If you are flying from the U.S or Canada, Central or South America, you will have to leave on July 17th to get to Toulouse, France on July 18th. We will pick up the participants anywhere in Toulouse (airport, train station, etc) and at any time of the day or night on July 18th.

  • We recommended not booking your flight until March. While we never had to cancel the camp due to a number of participants that is too low, we can never guarantee how many people will sign up. In the extremely unlikely event of the camp being cancelled, you will be notified by March 20th 2020 and will be refunded all of your money, down payment included. That is why we usually recommend not booking flights until March for that very reason - but again, we never had to cancel any of our camps!

Other Important Information: 

Travel/Medical Insurance: While the cost of health care in France is relatively low, we strongly suggest subscribing to a travel medical insurance. Our partner, Campdoc.com, offers a medical/cancellation insurance that can be purchased during registration; but if their insurance doesn't fit your needs, you can check with your current provider or go online to look for other options. For insurance purposes, please note that you will be traveling to 3 countries during Camp (France, Andorra and Spain- Only for a few hours  & within a few miles of the border). You will find in the waiver that we cannot be held liable or responsible for any medical costs incurred during the trip.

Traveling to Toulouse: If you are worried about your child flying alone to Toulouse, you have a few options. 1) Contact us to see if any other campers are leaving from the same city, or if they can connect on a layover. 2) Contact your airline and ask about options for "unaccompanied minors" - this service is available for teenagers ages 14-18 with most carriers. Please note it is YOUR RESPONSIBILITY to get your child to the Toulouse Airport, so please check they have all paperwork needed to get there (check that passport is still valid for example). We cannot be responsible for anything happening before your child gets to the Toulouse Airport.

 

Tips: We usually  have several parents take vacation in France  before the camp and drop their children in person the first day of the camp in Toulouse and let them fly back on their own. 

More about campdoc.com...

"CampDoc.com is the leading registration site & electronic health record system for camps, designed by camp doctors, nurses and directors. Our secure, easy-to-use web-based solution helps camps manage health forms, medications/allergies and health logging throughout the summer.

 

A proud member of the American Camp Association, the Christian Camp and Conference Association, the Association of Independent Camps, and the Western Association of Independent Camps, CampDoc.com has opened its doors to traditional resident summer camps and day camps. Recently, CampDoc has experienced an incredible growth in the diversity of camps using its systems, and now partners with many special needs and medical camps, adventure, tripping and sports camps, and after-school and summer school programs."

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